You can schedule a meeting to take place at the date and time you specify or you can add a note to a day's schedule.

1. On the VM:Webserver for OfficeVision main menu, click Schedule a Meeting. The Schedule a Meeting page displays.

2. If you want to schedule a meeting, in the Start field, enter the time you want the meeting to start. In the Hours and Mins fields, enter the duration of the meeting.

   If, instead, you want to add a note to the day's schedule, enter the keyword NOTES: (or the minimum abbreviation NO) in the Start field. Leave the Hours and Mins fields blank.

3. In the From field, enter the date on which you want the meeting to take place. (VM:Webserver for OfficeVision ignores the Through field.)

4. In the Location and Attendees fields, specify the names of the conference room in which the meeting is to take place and the people and equipment you want at the meeting. If you want to notify more attendees than you can specify on this page, add them when you create the meeting notice. You can send the meeting notice to a total of 150 locations and attendees. If you specify the name of a distribution list, each member of the list counts toward the total.

   If the meeting is to take place in a location not listed in your OfficeVision/VM configuration (for example, outside), you cannot type that location here. Instead, you must specify it in the Location field of the Send a Meeting Notice page as information only.
   

   Click these icons as necessary:

   • Conference room list to see a list of conference rooms at your site
   • to see the full names of the specified conference rooms and attendees
   • to see the schedules of the conference rooms and attendees on the specified meeting date

5. Select from the pulldown menu and click . The Send Meeting Notice page displays. Complete that page and click .